Summary of Dean of Students Office Responsibilities
(for the fresh students to note)
The Dean of Students office looks after student welfare. It is the place in the university where student welfare, student social needs and sometimes academic aspirations are expressed and in most cases realized. While this office does not solve all student problems, it strives to show how a problem can be solved, such as referring students to offices which are relevant to the problem a student has.
Another major function of the office of the Dean of Students is to deal with student accommodation inside the university campus and out of campus.
(a) The University provides on-campus accommodation to students in five halls of residence (dormitories) with a capacity of 700 beds. Since it is not possible to accommodate all our students who want to stay on-campus, room allocation is on a first come-first served basis. That is, we accommodate students on the basis of an early application, matched with an early payment for the room, as indicated in the application form displayed on the university website. New and continuing students are invited to send their applications for accommodation and pay for the room early enough to deserve consideration and subsequent room allocation. Application season for new students is after the university has sent out to them joining instructions where-in application forms are included.
(b) Of prime importance is ensuring that student safety and security are guaranteed in both on-campus and off-campus hostels. We have a University participatory security program by the name Polisi Jamii which helps awaken student awareness to personal and community safety and security. There are Polisi Jamii student groups which help the Police by giving information about bandits and where they hang around. Fresh students are invited to join these Polisi Jamii groups. We invite all students to be part of the security keeping force under the Polisi Jamii security programme to make the campus and off-campus hostels safe places to live in.
The Dean of Students office helps instil into students a civic culture which encourages integration of students from diverse conditions or backgrounds such as nationality, tribe, colour, religion or physical ability, where students objectively learn to respect and tolerate the differences existing among them. That respect and tolerance of each other are the foundation of good leadership in a plural society.
The Dean of student acts as ombudsman (some kind of an intercessor) between students, staff and parents regarding student problems and concerns.
The Dean of Students Office enforces university policies on student affairs and regulates interpersonal conduct and relations between students. He also enforces the student code of conduct. Every student must appreciate that in the university where student numbers run to near 6000, without law and order nobody is going to live here peacefully.
We wish for both fresh and continuing students a brisk and successful start of the new academic year 2014/2015. May the Almighty God bless you and your work all the year.
Signed: Dean of Students
(For vice chancellor)